System Structure

Performance Advantage™ Interface

Corporate System Administrator

• Creates organization hierarchical structure on system
• Loads employee data (or bulk imports records from HRIS/HRMS)
• Sets appraisal frequency (1, 2, 3, 4, 6, or 12-monthly)
• Sets user system access/security levels
• Allocates Divisional System Administrators (if needed)
• Manages User ID's and Passwords
• Manages creation of online Job/Role Descriptions (if required)
• Manages creation of position-specific Appraisal Templates
• Manages auto-emails and instant bulk emails
• Monitors the status of appraisals organization-wide
• Moderates the quality of appraisals organization-wide
• Uses/provides performance percentages as input into performance-based remuneration and rewards (if applicable)
  
  (In Performance Advantage™, the term "Division" includes Organization Top Level Units, Branches, Regions, or Locations)

Divisional System Administrator/s

• Loads/edits Divisional employee user records
• Sets user system access/security levels of Divisional staff
• Sets up and edits Divisional Appraisor Teams
• Monitors the status of appraisals in assigned Divisions
• Moderates the quality of appraisals in assigned Divisions
  
  (These functions are handled by the Corporate System Administrator if size of organization does not require Divisional Administrators. Divisional System Administrators are only allowed to see and manage the employee and appraisal records of those units, branches, regions, or locations that were allocated to them in the system.)

Appraisor (Line Manager)

• Schedules appraisals with team members (direct reports)
• Creates Performance Agreements for each team member (downloaded from Appraisal Template Database, or designed from scratch). Tailors for each team member
• Logs team member performance evidence throughout performance period onto system
• Conducts (facilitates) appraisal interviews and enters agreed ACTUAL PERFORMANCE and RATINGS (the system calculates performance percentages automatically)
• Enters jointly agreed Performance Improvement Plans onto system

Appraisee (all levels)

• Views and executes own Performance Agreement
• Logs own performance evidence throughout performance period onto system
• Attends appraisal interview
• Signs off appraisal on own login, using own or any other computer (no changes can be made to appraisal after this)
• Executes Performance Improvement Plan and newly-agreed Objectives/KPI's/Competencies for next performance period
  
  NOTE: Appraisees are staff members at all levels, including supervisors and managers.
  Performance Advantage™ thus aims at all employees in the organization, irrespective of their level